A
walking ant accomplishes more than a sleeping bull.
This module
follows module E-9, writing a plan. If you have not completed
that module, do so now.
EDUCATIONAL
OBJECTIVE
After you
finish this module you should be able:
1. To develop
a calendar of activities.
DISTRIBUTE
ACTIVITIES OVER THE CALENDAR YEAR
You need
to make sure that the activities planned are evenly spread over
the year. Put the major activities together on a "calendar
of activities worksheet" (next page). Each of these major
activities may involve several events, meetings and responsibilities.
These are all noted on the planning worksheet (see module E-9)
so they need not be written in detail on the calendar of activities.
(See the example Calendar of Activities after the next page.)
The calendar
of activities has uses beyond organizing the plan. It can be used
for publicity, to recruit new members, to seek contributions and
to coordinate with other organizations. It should also be distributed
to all members so they can keep track of upcoming activities.
You may wish
to assemble and edit all of the planning worksheets (completed
as a part of module E-9) to distribute to the members. Whether
you do this or not, you will need to get commitment from each
person who is responsible for an activity on the planning worksheets.
Get that person to initial the planning worksheet to signify agreement
and commitment.
EXERCISE
Use the worksheet
on the next page to write down a calendar of activities. If you
have difficulty you may want to refer to the example calendar
of activities on the following page. You may do this exercise
alone. If you are working with an organization, however, you will
need to consult with as many of the officers and members as possible
in developing a calendar of activities.
CALENDAR
OF ACTIVITIES WORKSHEET
Priorities
this year:
1.
2.
3.
September
October
November
December
January
February
March
April
May
June
July
August
CALENDAR
OF ACTIVITIES
Example
Priorities
this year:
1. Recruit
25 new members.
2. Raise
$2,000 for charity.
3. Sponsor
a community leadership training course.
September
-
- Officer
installation ceremony.
- Discuss
ideas for membership drive.
- Pass
out annual plan of work.
October -
- Appoint
membership drive committee.
- Discuss
fundraisers.
November
-
- Membership
drive committee makes assignments for publicity and contacts.
- Appoint
committees for fundraisers.
December
-
- Publicity
goes out for membership drive.
- Assist
schools with annual Christmas safety program.
January -
- Membership
blitz. Sign up 25 members.
- Review
current plan of work.
February
-
- Assignments
for first fundraiser.
- Discuss
leadership training course.
March -
- First
fundraiser nets $1,000.
- Assignments
for second fundraiser.
- Plan
for leadership training seminars.
April -
- Assist
with annual antique show.
- Contact
community groups to participate in leadership training.
May -
- Second
fundraiser nets $1,000.
- Annual
recognition night.
- Discuss
priorities for next year's plan of work.
- Call
for nominations for officers for the coming year.
June -
- Weekly
leadership training seminars.
- Summer
picnic with families.
- Complete
plan of work for next year.
- Close
nominations for officers.
- Announce
the slate of candidates for elections.
July -
- Election
of officers for new year.
- Weekly
leadership training seminars.
- Annual
evaluation and report.
August -
- Vacations
- no activities.
NEXT
STEPS
Module M-8
discusses how to develop a budget from a plan of activities. Module
M-2 will describe how to implement a plan after you have completed
the planning process. Module E-10 discusses evaluation of programs.
