Many events and activities provide the opportunity for delegates to participate in out-of-county experiences. To make sure you've covered the basis for a good experience, check this list:
- Confirmed that volunteers providing transportation have the necessary insurance coverage, and have been cleared by their respective insurance agents.
- Communicated plans to all involved with the activity.
- Oriented delegates and parents. Developed emergency procedure plans and communicated them to all involved. Reviewed with delegates and parents the Code of Conduct and consequences of breaking the code.
- Purchased accident insurance. Have a supply of claim forms on the trip.
- Volunteers involved have received a job description, or reviewed their roles and responsibilities.
- Gave families involved a list of telephone numbers of where to reach chaperon or delegates in case of emergency.
- Chaperons have a copy of participants' telephone numbers in case they need to reach families.
- Families have a copy of the schedule of events, so they will know departure and return times for participants.
- Completed the “We Protect Staff, Volunteers, and Youth Course.”